Accounts Payable Manager

Sole ownership of the Accounts Payable function including the following day to day activities:

• Reviewing invoices to ensure they are accurate and legally compliant
• Loading invoices on ApprovalMax
• Ensuring invoices are approved in a timely manner by department heads via the ApprovalMax system
• Posting invoices & expenses into Xero
• Preparing payment runs for sign off by the Head of Finance
• Loading payment runs on the bank and getting them approved by directors
• Posting and allocating payments in Xero
• Sending remittance advice to suppliers in a timely manner
• Fielding supplier queries via phone and email, providing a high level of customer service
• Reconciling supplier accounts back to statements and actioning discrepancies
• Maintaining a clean and tidy purchase ledger
• Creating new supplier accounts and maintaining the integrity of our supplier master data
• Management of the shared accounts helpdesk ensuring we meet our 48-hour response time SLA
• It is expected from time to time that you will be required to support in the completion of AR tasks, the team inbox and any ad hoc requests

Dext:

• Checking and approving employee expenses and credit card claims in Dext
• Processing expense and credit card claims in Xero once approved in Dext
• Assisting with Dext queries from employees

Month-end

• Posting and reconciliation of prepayments and accruals including credit card accruals
• Maintaining shared accruals schedule with comments
• Monthly AP analysis of costs against prior month and budget

• Xero
• ApprovalMax
• Excel
• Dext expense system

• A minimum of 6 years Accounts Payable experience
• A focus on providing great customer service and communication to internal & external stakeholders
• A desire to take ownership of tasks and see them through to completion
• Ability to prioritise your workload and be organised
• A deadline driven mentality
• Attention to detail

Minimum: A Levels